We hope that the following information answers your queries but do feel free to call us from 9am to 5.15pm Mon-Fri.
For out of office hours, please 'contact us' online.
How to Book
Booking your student trip is simple and straight-forward with Equity. It’s easy to get started, however we’ve outlined some steps to begin your booking below, get started today!
Get a Quote
- To find out how competitive our prices are, simply click on 'Get a Quote' provide some details and we will send you a tailor-made quotation, advising you on the best value for money options.
Make a Provisional Booking:
- If you like what you see, we will provisionally book wherever possible flights, Eurostar, rail, coaches and accommodation for up to 4 weeks. At this stage you are not financially committed.
Flexible Payment Option:
- We understand how difficult it can be for students to fund their trips therefore we only ask for an initial deposit (amount to be confirmed with your travel advisor) to confirm your booking.
Confirm Your Booking:
- Deposits are required. On receipt of the deposits and booking form we will confirm your travel arrangements and start work on planning your tour and booking any excursions.
- The balance is then due 12 weeks prior to departure.
We have set out below what's included in a typical Equity trip – however we can tailor make a tour to suit your exact requirements. Please speak to a member of staff who will be happy to discuss your specific needs and provide you with a unique package:
- Return Flights / Eurostar / Coach / Ferry (if applicable) / Rail Taxes (applicable to flights only)
- Accommodation based on bed & breakfast (room only in the U.S)
- Students accommodated in multi bedded rooms or dorms in some hostels (no bed share)
- Adults accommodated in single rooms (unless otherwise stated or requested)
- All rooms en suite (excluding some hostels)
- 24 hour duty office
We can only advise the requirements for British passport holders. For non-British passport holders, requirements should be checked with the relevant embassies. Where visas are necessary it is the clients responsibility to obtain these. If you have any overseas students in your group you may need to apply to the relevant Embassy many months in advance of travel.Get up to date overseas travel advice for your destination from the Foreign & Commonwealth Office
Download our 'Before You Go' Booklet
Download 'Health & Safety' Booklet
All names must be submitted as per the passport in the form provided. Please note that incorrect names will incur a change of name fee. Minor spelling adjustments will incur a minimum admin fee of £30 (depending on airline); name changes will be charged a minimum of £130 but could be considerably more. Some airlines do not permit name changes at all and a new ticket must be purchased. In this case the full cost plus admin fee will be charged. We ask you to be vigilant whilst filling in our provided passenger forms and double check all details are correctly entered.
We do our very best to choose properties which are suited to group accommodation and audits are carried out on all the properties featured on this website. These cover all essential safety concerns, such as food hygiene, fire and pool safety, and security. The audits are carried out in accordance with standards set by the School Travel Forum.
Equity is a preferred partner of British Airways and we are therefore able to offer you some of the lowest group fares available with a scheduled carrier. With British Airways you are able to enjoy the convenience of frequent schedules and centrally located airports.
British Airways fly from many cities throughout the UK to London on their domestic routes, allowing the possibility of onward connections to European and Worldwide destinations at economical fares.
Low Cost Airlines
The low cost airlines have revolutionised travel to many destinations. They operate from airports all over the UK, so in many cases there is no need to travel to London. However, to take advantage of really low fares you do need to book early.
We obtain the best scheduled airline rates available. For your tours we use British Airways, Virgin Atlantic, Continental Airlines, Air France, Lufthansa, KLM, Finnair and Emirates to name a few.
Out of range air tours
If you confirm your booking with us at a time when your flights are not on sale yet, we will provide you with a quotation which is a best estimate. On release of your flights we will confirm your final tour price. A flight supplement might incur. Please note that we will always try and avoid surcharges by looking at alternative travel dates or routes.
Travel by coach is still a popular way for many groups to get to cities such as Paris, Amsterdam and Brussels. Plus, today's modern coaches are more than suitable for destinations further a field, such as Barcelona & Berlin.
The big advantage of coach travel for many is the fact that you are picked up from your university or college, taken to your destination and use the coach for excursions at no added cost to your students.
It is unfortunately not yet possible to guarantee that DVD/video recorders, microphones and radios will cope with vibration so please bear with the driver if there are problems.
Coach WCs are designed for emergency use only and need to be emptied regularly. We strongly recommend using the facilities at refreshment stops. Seat belts are not yet EU law, so your continental/ transfer coach may not have these fitted.
Many of our groups travel from Dover to Calais with P&O or Folkestone to Calais with Eurotunnel. But, if you are travelling from the North or the Midlands we have very competitive fares from Hull or Newcastle.
With the speed of the Eurostar it's the ideal method of transport for reaching your destination quickly. We negotiate very competitive rates for groups.
HEALTH & SAFETY
A great concern to us is the health and safety of our groups. We use our safety management system to promote safety awareness to our suppliers and staff.
Safety Management System (SMS)
Our SMS lays out our commitment to safety when organising our operations. This is achieved in part through our supplier audits, which are regularly completed to School Travel Forum guidelines, to make sure that our transport, hotel and excursion suppliers are in line with national safety standards and are appropriately documented.
We're aware of the challenges party leaders face when running educational tours, so to ensure your trip is as safe as possible, we are happy to support you with Health & Safety information to deal with other safety planning issues.
On your Trip
While we will do everything to ensure your trip runs as smoothly as possible, should the unexpected happen and you need to contact us during your tour outside office hours, Equity Students will provide an emergency contact telephone number. We have Duty Managers on call 24 hours a day/7 days a week, with full details of your tour which allows us to deal efficiently and effectively in the event of any problems.
School Travel Forum
Council for Learning Outside the Classroom (LOtC)
Equity Ltd. is accredited by the LoTC and has been awarded the Quality Badge. This recognises that we have demonstrated a commitment to supplying tours and trips of educational value.
View our certificate
We are members of ABTA (The Association of British Travel Agents), membership number V5376. More information about ABTA, its code of conduct and the arbitration scheme available if you have a complaint can be found at www.abta.com
ABTA Checklist for Disabled and Less Mobile Passengers.
The air tours in our programme are protected through our ATOL (Air Travel Organiser’s Licence), number 2680, which is given to us by the CAA.
Tour Operator Public Liability Insurance
Our Tour Operator Public Liability insurance cover (which is four times the minimum standard) is set at £20 million, extending our duty of care to you.
We believe the travel insurance policy we offer is one of the best available. In the unfortunate event of a claim, our suppliers in resort are familiar with our policy and procedures, which makes for a smoother operation at a stressful time.
You must however check that our policy provides sufficient cover for your particular needs.
If you accepted our nominated insurance policy at the time of booking, please find details of the cover below. It is important that all members of your group and parents of students travelling have access to the full policy at the time of booking your trip; this is when your cover commences.
Please take the time to read the policy documents in full.
If you confirmed your trip before 1st September 2015, please find your documents below:
If you confirmed your trip after 1st September 2015, please find your documents below:
If you confirmed your trip after 1st September 2015, please find your documents below:
Booking Terms and Conditions
We ask that you thoroughly read the booking terms and conditions when planning your school trip.
Full details can be found here Booking terms and conditions
We believe that when the experience of travel is delivered in the right way it offers an optimal learning environment of immense educational value, giving rise to a memorable life experience and helping with the personal and holistic development of a young adult. However, we acknowledge tourism’s impacts on the worldwide and local environment and communities, which can be both positive and negative. In response, we endeavour to take every reasonable step towards becoming the leading sustainable provider in school travel, considering environmental, economic and social issues across the breadth of our operation; from our UK office, to our UK and overseas suppliers, and our managed overseas ClubHotel and Chateau programmes. This document sets out our current working practices and our improvement objectives to achieve sustainable operations and working practices, as defined by the World Commission on Environment & Development Brundtland Report as:
‘Development that meets the needs of the present without compromising the ability of future generations to meet their needs’
Read our environmental policy >>
We take your privacy and the information you provide to us very seriously.